School & Higher Education CMMS Software for Campus Excellence
Efficiency with WorkTrek CMMS. Purpose-built for educational institutions managing complex facilities on limited budgets.
- Faster Issue Resolution for Classrooms and Campus Facilities
- Ensure Safe, Well-Maintained Learning Environments
- Simplify Work Requests for Staff, Students, and Faculty
- Optimize Budgets with Data-Driven Preventive Maintenance
Why Educational Institutions Choose WorkTrek?
Join thousands of schools, colleges, and universities transforming their campus operations with our education-focused CMMS platform
Stretch Limited Budgets Further
Reduce maintenance costs by 35% through preventive maintenance, optimized vendor management, and efficient resource allocation. Track every dollar spent and demonstrate ROI to boards and stakeholders.
Ensure Student & Staff Safety
Maintain 100% compliance with safety inspections, emergency equipment checks, and regulatory requirements. Automated alerts ensure critical safety systems never fail when students need them most.
Minimize Classroom Disruptions
Schedule maintenance during breaks, coordinate work across multiple buildings, and complete repairs 50% faster. Keep learning environments operational with smart scheduling and rapid response.
Manage Diverse Campus Assets
Track everything from HVAC systems to laboratory equipment, athletic facilities to dormitory assets. One platform manages your entire campus infrastructure with complete visibility and control.
Empower Your Maintenance Team
Give custodial staff, technicians, and contractors mobile access to work orders, building plans, and asset history. Complete tasks efficiently with or without internet connectivity.
Demonstrate Accountability
Generate compliance reports, budget analyses, and performance metrics instantly. Show administrators, boards, and communities how effectively you're managing campus facilities and taxpayer funds.
COMPLETE CAMPUS MAINTENANCE SOLUTION
Preventive Maintenance
Work Order Management
Asset Management
Space & Event Management
Compliance & Safety Tracking
Preventive Maintenance
Automated Preventive Maintenance & Inspections
- Playground and athletic equipment safety checks
- Fire safety and emergency equipment inspections
- Playground and athletic equipment safety checks
- Laboratory and specialized equipment calibration
- ADA compliance inspections and documentation
Work Order Management
Organize & Prioritize Work Orders Efficiently
- Parent/teacher/student request portal
- Priority-based routing for safety issues
- After-hours emergency response coordination
- Summer project planning and tracking
- Vendor and contractor management
Asset Management
Asset Management Excellence
- Complete inventory of campus equipment
- Warranty tracking and replacement planning
- Energy efficiency monitoring and optimization
- Capital planning for budget cycles
- Equipment sharing between departments
Space & Event Management
Get the Most Out of Every Square Meter
- Classroom and facility scheduling
- Setup/breakdown for school events
- Athletic facility maintenance coordination
- Summer camp and rental management
- Move management for classroom changes
Compliance & Safety Tracking
Ensure Safety Everywhere
- State and federal compliance documentation
- Annual safety inspection scheduling
- Incident reporting and follow-up
- Indoor air quality monitoring
- Security system maintenance logs
Built for Every Educational Environment
Address your specific campus challenges with tailored solutions
K-12 Schools
Maintain safe learning environments for young students with playground inspections, classroom comfort, and emergency preparedness while managing tight budgets.
Universities & Colleges
Manage complex campuses with research facilities, dormitories, athletic complexes, and historic buildings while meeting diverse stakeholder needs.
Community Colleges
Balance vocational training facilities, traditional classrooms, and community spaces with limited resources and staff.
Private Schools
Maintain prestigious facilities to high standards while demonstrating value to tuition-paying families and donors.
Technical & Trade Schools
Keep specialized equipment, workshops, and laboratories operational for hands-on learning programs.
School Districts
Centralize maintenance operations across multiple schools while maintaining local responsiveness and accountability.
Seamless Integration with Education Systems
Connect WorkTrek with your existing campus technology infrastructure
Frequently Asked Questions
WorkTrek typically delivers 35% maintenance cost savings through preventive maintenance, optimized vendor management, and reduced emergency repairs. Our tiered pricing starts at just $29/user/month with educational discounts available. Most schools see positive ROI within 3-6 months and full payback within one academic year. We also help identify cost-saving opportunities and provide budget justification reports for administrative approval.
Yes! WorkTrek includes a user-friendly portal where teachers, parents, and even students can submit maintenance requests without needing system access. Requests automatically route to the appropriate staff based on issue type, location, and priority. The portal can be customized with your school branding and integrated with existing school websites or apps. Requesters receive automatic updates on status and completion.
WorkTrek excels at summer project management with dedicated planning tools for large-scale maintenance during breaks. Create project templates for recurring summer work, coordinate multiple vendors and contractors, track progress across all buildings simultaneously, and ensure everything is ready before students return. Our Gantt chart views and resource planning tools help you maximize productivity during critical maintenance windows.
WorkTrek provides 24/7 emergency response capabilities with automated escalation for critical issues, mobile alerts to on-call staff, emergency contact management, and complete incident documentation for liability protection. Our system ensures the right people are notified immediately for issues like water leaks, HVAC failures, or security concerns, minimizing damage and ensuring student safety.
Absolutely. WorkTrek is designed for multi-site management, whether you're a university with multiple campuses or a district with dozens of schools. Centralize oversight while maintaining local autonomy, share resources and staff between locations, compare performance across facilities, and generate district-wide or campus-specific reports. Our hierarchical structure supports complex educational organizations.
WorkTrek automates compliance management for educational facilities including state health and safety requirements, fire code inspections, ADA accessibility standards, environmental regulations, and athletic facility safety standards. Automated scheduling ensures inspections never get missed, photo documentation provides proof of completion, and instant reporting demonstrates compliance to auditors and boards.
WorkTrek provides comprehensive training tailored to educational institutions including role-specific training for different staff levels, video tutorials in multiple languages, train-the-trainer programs for larger districts, and ongoing webinars for continuous education. Most users are productive within hours thanks to our intuitive interface designed with non-technical staff in mind. We also provide 24/7 support during the school year
Most schools are operational with WorkTrek in 2-4 weeks, perfect for summer implementation. Basic setup and training can be completed in days, with data migration and integration happening gradually. Our education specialists understand academic calendars and work around your schedule. We offer expedited implementation for schools needing to be ready before students return, with phased rollouts for larger districts.
Ready to Transform Your Operations?
